It's time to review all the meetings we have had in the last year.
Ask yourself this:
- how many meetings did I have this week?
- how productive were they?
- did they each accomplish the objectives they were set out to?
- what actions did I take away and execute?
- what did I learn from each meeting host that I can apply to my own meetings?
In having these same discussions with clients as we start to wrap up one year and head into the next, I am drawn to the same question over and over.
When writing a meeting agenda, do you also attach to the notes, the objective of that particular item or the time spent?
Example: If the agenda item is about compensation for 2015/2016, is the objective to have a discussion, make a decision or simply share information?
Once you have decided the objective of each topic and share this with the meeting attendees in advance, you will find a more succinct and productive meeting.
Two other tips that work with meetings:
- have them standing up - increases blood-flow as well as sense of urgency around getting through the items
- schedule meetings for 45 minutes instead of an hour - the same will be accomplished because of your fabulously clear meeting agenda and everyone will get some extra time back into their day.